DIY Approaches to Lock and Unlock a Word Document Approach 1: How to Lock a Microsoft Word File? Adding Form Controls. Step 3 - Create a Special - MS Word Merge custom field. Follow steps in the "protect a section of text" instructions, above, to re-apply the section protection Note:Once you put a password on a section, you will be prompted for that password before receiving any dialog that might have a chance to access that section of text. You would have to lock these fields (Ctrl+F11) before printing. To set up a Word merge: Step 1 - Create the MS Word document that will be used as the template. Users can protect the word files data by applying a password to them. Can this be done? If you Ctrl+A, then Ctrl+F11, you'll get most of the fields in the document body, but you'd still need to lock fields in the header/footer that you didn't want updated. By doing this whenever user tries to open the word file, MS Word will prompt for password to open respective file. The fields are now locked. To lock a field, perform these steps: Select the field you want to lock. ; Select a cell where you would like users to enter data. If you want to password protect your document, you can go to the Review tab and click Protect Document. You can accomplish this by locking the field. In the Protect group, click Restrict Editing. In the Word Options window, Click on "Customize Ribbon" in the left-hand sidebar. ; Continue to select input cells and insert controls until you are finished. ; Click the Developer tab. You can also lock fields to prevent automatic updating of the field. This thread is locked. 5. Create your table and key in the labels or values you would like to protect as you normally would. On the "Developer" tab 1 , in the "Controls" group 2 are a number of available form control fields. Locking prevents a field from being updated; the last result is kept until you unlock the field and then update it. In the Tabs area on the right, check the box beside "Developer". Click OK. Let us tell you how, open the document that you want to lock and click on ‘Save As’ option. ; In the Controls group, click the Legacy Tools option and select Text Form Field. Microsoft Office Word 2007 To Unlock Fields 1. How to Protect Your Microsoft Word Documents. Optional: Close the Protect Document pane on the right. See Also. Page fields (which display page numbering) do not need to be updated manually (they update when you go the Print Preview). Word 2016 Lock Document with Fillable Field I have a lengthy .docx that I'm trying to lock for editing but I want to allow the end users to edit several text form fillable fields. Fill out the necessary fields and click the Sign button. To lock a field so that field results are not updated, click the field… This will prevent you from making any edits to your fields, but will activate them so they are usable. Lock Down Form If the Review tab is not viewable: a. On the toolbar ribbon, f rom the Review tab, under Protect, click Protect Document, and then click Restrict Formatting and Editing. Note: If you do not rename the field, then the data merged within will be the same for all like-named fields. Also, I can't find a Form in Word that matches my document and have the Developer tab activated. A user can protect or lock a word document by adding a password to it. Microsoft Word provides a function called Restrict Editing that lets you either lock down the form in its entirety or allow users to access only the fillable areas within the form. Click Protect Form. There may be times when you want to make sure a field does not get updated. Step 2 - Upload the Word document to a SmartFolder. Some useful form controls are: By following this, next time whenever when the user needs to open the same file, the MS Word will ask the user to enter the password to open the file. Locking fields. 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