For example, asking them if they need someone to plan their events is too general but asking if they need an experienced event planner to create a strategy for next yearâs annual roadshow proves that youâre interested in more than just hustling up new business anywhere you can find it. Yet we often still dash off email messages without giving much thought to their structure or content, hoping that our recipient will give it their full attention and the benefit of the doubt. Referring to a specific piece of information about your last encounter will help them remember you. Customize everything from the moment a new event is submitted to your teamâs execution, and the big day itself. I hope youâve been well the past [time frame since you last spoke]. A checklist can make a big difference when it comes to planning an event. This template is best for people who make the hiring decisions for the marketing or events department. In our event planning 101 toolkit (which you can download at the bottom of this page) we include a copy of a free event planning template. Are you looking for an experienced event planner to join the team soon? If you donât, you run the risk of getting your email account flagged for spam. Timelines & Planning. Reply. Email is pretty much an unavoidable part of working life. Itâs best to start your marketing with people who have been to previous editions first. As planners, we live and die by our email inboxes. The event planning template below is a rough guide to give you somewhere to start. Of course when choosing any event plan template you must first determine what it is you want the event planning template to do for you. In which case, make sure youâre using a photo that looks like the you they initially shook hands with. If you are looking to save time and effort this bundle of ⦠You can also reference mutual connections on sites like LinkedIn or Facebook. Even if you took your event planning business name to another provider youâd still have issues getting a message through to your normal, everyday contacts and – heaven forbid – your existing clients. I [looked at your website/saw your speech from this conference/some other way you peripherally know them] – do you or [Brand Name, if applicable] need any help planning [event type] soon? Increase it by two or three messages per day every other week until youâve reached your goal. Just make sure each sentence you write within the template is entirely unique to the recipient and that you vary the time of day you send each one. Event planners have a lot on their plate. Planning them always helps to gain perfection in the final result. Even if you donât get a response right away, you can build relationships over time by congratulating them on promotions, new investment funds, or upcoming product launches as soon as theyâre announced. And even if they donât, itâs still a good way to prove you actually did meet them and arenât trying any sneaky tactics on them. Eight Weeks Plan Timeline Template for PowerPoint. It looks more professional and it less likely to be flagged. 91% of people check their email every day. Free Event Management Software for Planners and Properties. However, you can still save time by using a template for each one. I love the [things you love] and how you [specific detail about their work that proves you actually know it and – if you can work it in – show off a bit of industry knowledge]. As an event planner, it is more important than ever to know how to write an event planning proposal in order to get the attention of all clients looking for qualified and professional event planners. Promote an event. However, if you are planning an event for your company, let's say a nice dinner with your employees, you can use this professional event registration PDF template to highly ease your process of organizing this event. The Best Email Invitation Templates for Event Planners, 7 Email Templates To Sell Out Your Next Event, Email Marketing for Events: Everything You Need to Know. Get all the support you want for your events because we know hospitality matters. If so, Iâd love to connect soon. More specifically, what makes an event registration email stand out from the rest? In fact according to a report by Radicati there are now over 4.1 billion email accounts (thatâs two thirds of the global population!) Yes, you might have better luck reaching someone and getting a response if you email them Tuesday morning or Wednesday afternoon. Quick tip before we get started: notice how we said email address, not account? 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